Office Administrator/Marketing and Events Co-ordinator

We are looking to recruit a full-time Office Administrator/Marketing and Events Co-ordinator. This is an exciting and varied role, with responsibility for overseeing day-to-day administrative tasks, co-ordinating marketing activities, and planning and organising events. This role will require close collaboration with various teams and stakeholders to ensure smooth operations and successful events.

The ideal candidate should have:

• Excellent communication and interpersonal skills

• Experience in marketing and event coordination

• Fluency in multiple languages including German, Spanish and English

• Proven administrative assistance capabilities

• Ability to handle multiple tasks and prioritize effectively

• Attention to detail and strong organizational skills

• Proficiency in relevant software applications including but not limited to Microsoft Office tools, and have the ability to learn how to use new software applications for Accountancy and Marketing.

• Must be resident in Mallorca

Key responsibilities will include:

• Co-ordinating marketing activities locally

• Planning and organising customer events

• Supporting with the planning and organisation of local and international boat shows

• Ensuring centrally produced marketing materials and point of sale are up to date

• Maintaining window displays

• Act as reception / first greeter to calls and visitors to office, and respond / deal with in a warm and professional manner

• Ensure POS material is current and presented correctly within the office and surroundings

• Maintain good management of boat keys and keep all secure

• Report to IT either UK or locally on any problems with regard to IT hardware, software and/or connectivity issues

• Organise courier deliveries

• Monitor, control and order office supplies

• Oversee office services like cleaners and maintenance service providers

• Arrange services (boat lifts and launches) with marinas

• Provide ad-hoc support for all secretarial functions if and when required

Accounts:

• Process supplier invoices

• Match invoices to PO or obtain the correct authorisation

• Issue sales invoices as requested and approved from management

• Post petty cash, manual expense claims through the purchase ledger

Events / Marketing:

• Arrange cruising itineraries and marina / restaurant bookings as requested

• Arrange Palma Boat Show

• Arrange local pop-up Sales and Owner Events

• Document translation

• International Boat Shows attendance and logistics

• Research, develop and build strategic partnerships on the Island

Berthing Administration:

• Network with local marinas and mooring brokers

• Assist sales and customers in seeking berth opportunities for boat sales or movements

• Process berth and utilities invoices from Marinas through computer system

• Arrange moorings for stock boat and report budgets

• Keep control of available and rented berths in the various ports

• Monthly berthing and utilities invoicing to customers or Argo UK

• Keep an accurate log of berth payments and receipt of income

• Complete monthly report about all berthing costs for Argo UK

Other:

• Health & Safety checks, compliance

• Control car parking passes

• Translation with Government departments

• Arrange and book staff travel

• Personal Assistant to General Sales Manager and Sales Manager

• Manage the offices (Portals, Cala d’Or, Ibiza) rota for weekend and bank holiday cover

Please apply by filling in the form below.